Sr. Administrative Assistant

Boston, MA 02109 | Contract

Post Date: 06/07/2018 Job ID: 81285 Specialty: Office Services

Our client in Boston, MA is seeking a Senior Administrative Assistant to join their team. In this contract role, you will be responsible for day to day administrative duties for the several senior level staff. Apply today!

Responsibilities for the Senior Administrative Assistant:
  • Manage calendars
  • Proofread and photocopy documents, prepare written and electronic correspondence, transmit documents and other general administrative support as needed
  • Screen telephone calls and email messages using judgment to determine priority and channel
  • Maintain files
  • Support/assist in the preparation and development of reports (Word), spreadsheets (Excel), and presentations (PowerPoint), including Communication Packets for weekly public meetings
  • Schedule appointments, meetings, and conferences
  • Make travel arrangements and prepare expense reports
  • Provide daily break coverage for the reception area
  • Set up meeting rooms for Commission meetings and coordination of Access and Opportunity Committee meetings
Requirements for the Senior Administrative Assistant:
  • 3-5 years of administrative assistant experience
  • Bachelor's Degree or equivalent experience
  • Proven organizational and time-management skills and strong attention to detail
  • Ability to effectively manage and complete multiple tasks and projects in a fast-paced professional environment
  • Excellent grammar, spelling, punctuation and editing skills
  • Strong knowledge of Microsoft Word, Excel, PowerPoint and Adobe Acrobat Professional
  • Ability to work with highly confidential information
  • Ability to work effectively with internal and external stakeholders and achieve results using a collaborative style
  • Must be eligible to work in the U.S. without sponsorship                      

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